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GRS audit checklist is as follows:
| Facility Name： | ||
| No | Document Name | Document Available |
| Recycled Material Requirement | ||
| 1 | Quality Manual and Procedures | Y N |
| 2 | Certified product list/GRS product specification | Y N |
| 3 | BOM/formula/composition of the certified products | Y N |
| 4 | Processing flow-chart of the certified products | Y N |
| 5 | An inventory of incoming materials of the products to be inspected | Y N |
| 6 | The list of all suppliers and periodical evaluation record | Y N |
| 7 | Calculation record | Y N |
| 8 | Valid Reclaimed Material Supplier Agreement and Reclaimed Material Declaration Form for each reclaimed materials from suppliers if suitable | Y N |
| 9 | Business permit for operation of reclaimed materials from each suppliers if suitable | Y N |
| 10 | GRS/RCS scope certficates from each suppliers of recycled materials | Y N |
| 11 | Valid transation certificate (TC) of all recycled material from suppliers if suitable | Y N |
| 12 | Production cleaning record | Y N |
| 13 | Purchase order and invoice | Y N |
| 14 | Delivery note of recycled raw materials from supplier | Y N |
| 15 | Incoming raw material acceptance inspection record | Y N |
| 16 | Stock in and out record for all reclaimed/ recycled materials | Y N |
| 17 | Production records of each product to be certified | Y N |
| 18 | Product delivery record | Y N |
| 19 | Sales contract and contract review, Sales invoice | Y N |
| 20 | Roles and responsibilities in the production of GRS products | Y N |
| 21 | Appoint a management representative or appropriate personnel | Y N |
| 22 | Traing Reocrd of production of GRS products and responsibilities | Y N |
| 23 | Calibration record or report of measuring devices, gauge and test equipment | Y N |
| 24 | Effective handling process of customer complaints and records | Y N |
| Chemical management | ||
| 1 | Written chemical management policy | Y N |
| 2 | An approved supplier list for chemicals used | Y N |
| 3 | Supplier letter and confirmation from suppliers | Y N |
| 4 | List of approved chemicals | Y N |
| 5 | Management control procedures of approved chemicals | Y N |
| 6 | Test reports or certificates of compliance | Y N |
| 7 | Mechanism of collecting the SDS | Y N |
| 8 | SDS of each approved chemical | Y N |
| 9 | Mechanisms of determining and managing chemical risks | Y N |
| 10 | Chemical risk assessment report /records | Y N |
| 11 | Documented chemical handling procedure | Y N |
| 12 | Training mechanism or plan | Y N |
| 13 | Training records, including registration table and assessment methods | Y N |
| 14 | Training packages （E.g. presentations, case studies, video, etc.） | Y N |
| Environmental requirement | ||
| 1 | EIA report & approval; CAI report & approval | Y N |
| 2 | Water use permit (if any) | Y N |
| 3 | Pollutant Discharge Permit | Y N |
| 4 | Environmental Management System Documents and Policy | Y N |
| 5 | Doument, measure and track controls for indicators of energy use, water use, wastewater/effluent,emissions to air, waste management | Y N |
| 6 | Facility Master Plan | Y N |
| 7 | Annual reduction plan on energy use | Y N |
| 8 | Annual reduction plan on water use | Y N |
| 9 | Map for Effluent and storm water pipeline, wastewater flow direction and discharge points | Y N |
| 10 | Contractor for off-site wastewater treatment | Y N |
| 11 | Wastewater/air abatement facility/equipment operation and maintenance record. | Y N |
| 12 | Energy and water consumption (monthly) | Y N |
| 13 | Regular wastewater quality testing/monitoring against all local legal requirements and TE GRS V4.0 limits listed in Appendix D. (report cover | Y N |
| 14 | Wastewater discharge data/testing report of Off-site wastewater treatment facility | Y N |
| 15 | Inventory of main point sources emissions to air | Y N |
| 16 | Regular maintenance records of equipment containing ozone-depleting substances (ODS) | Y N |
| 17 | Environmental Monitoring Report of air emissions | Y N |
| 18 | Waste disposal contract (e.g. general industrial waste, hazardous waste) | Y N |
| 19 | Record for waste generation and collection | Y N |
| 20 | Annual reduction plan on waste reduction | Y N |
| 21 | Training on environmental policy, environmental risk, updated environmental regulations/laws and environmental awareness | Y N |
| Social requirement | ||
| 1 | Business license | Y N |
| 2 | Timecards or Attendance Records (Last 12 months), including active employees and resignation employees. If electronics time card is used, the auditor may need to review the time record directly from the computer, with the assistance from the facility staff | Y N |
| 3 | Payroll Records (Last 12 months), including active employees and resignation employees. If wage paid by Bank Transfer, Bank Transfer record is required accordingly | Y N |
| 4 | Employee roster and employee personnel records (including I.D. card copy) | Y N |
| 5 | Labor Contract | Y N |
| 6 | Social Insurance Receipts (Last 12 months), Name List, Social Insurance Local Policy or Qualified Certificate (when applicable), etc. Commercial insurance records (if any), e.g. Commercial Insurance Policy, Commercial Insurance Receipts | Y N |
| 7 | Construction Project Fire Safety Acceptance Document/ Record | Y N |
| 8 | Fire Fighting and Emergency Evacuation Plan, Fire Drill Record, Work Accident Records and Work-related Injury Record | Y N |
| 9 | The operator certificate of automatic fire control system and maintenance contract | Y N |
| 10 | Safety training certificate for main responsible person, safety manager certificate | Y N |
| 11 | Special Appliance (if any) Registration Certificate and Inspection Report, such as Lift, Lifting Appliance, Inside Special Motor Vehicle, Boiler and Compressing Equipment (including Gas Cylinders, Gauge and Safety Valve) and etc. | Y N |
| 12 | Special Appliance Operator (if any) Certificate, such as Lift Operator/ Safety Administrator, Lifting Appliance Operator, Inside Special Motor Vehicle Driver, Boiler Operator, Compressing Equipment Operator and etc. | Y N |
| 13 | Special Operation (if any) License, such as Electrician, Welder and etc. | Y N |
| 14 | Kitchen’s Catering Service License and Cooks’ Health Certificate | Y N |
| 15 | Occupational Hazards Factors Testing Report and Employee Occupational Health Examination Report | Y N |
| 16 | Enterprise Regulation or Employee Handbook (Including but not limit to, recruitment, discrimination, forced labor, working hours, compensation & benefit, disciplinary procedure, working conditions, health and safety, freedom of association and collective bargaining) | Y N |
| 17 | Work Safety Education and Training Records, such as Fire Safety Training, Work Safety Rules and Post Safety Operation Procedure, Chemical Safety Training Records, Occupational Health Training | Y N |
| 18 | Local Minimum Wage Standard | Y N |
| 19 | Leave Application Form, Resignation Application Form with Approval (Last 12 months) | Y N |
| 20 | Production Records (Last 12 months), such as Daily Production Records, Send/ Receiving Materials Records, Piece-rate Records, Quality Control Records, and etc. | Y N |
| 21 | Young Worker’s Health Examination and Registration Records | Y N |
| 22 | Dispatched Employees’ Personal Files with ID Card Copy, Attendance & Payroll Records, Labor Contracts, Social Insurance Receipt & Certificates (when applicable), Name List, Labor Dispatch Agreement, Labor Dispatch Business License and Business Certificate of Labor Agent | Y N |
| 23 | Construction Completion Acceptance Check Report/ Register, Building structural safety inspection record | Y N |
| 24 | Official Comperhensive Working Hour System Approval, Non-fixed Working Hour System Approval (when applicable) | Y N |
| 25 | If Intern employed, please provide the list of Intern, Tripartite Agreement signed by the school, the Facility and Students | Y N |
| 26 | If foreigner employed, please provided the Foreigner Employment Permits and Foreigner Employment License | Y N |
| 27 | Collective Labor Agreement or Collective Bargaining Agreements (if any) | Y N |
| Rev3 | 12-May-19 | |
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